Manage and Match Bank Transactions
After your bank account is connected, transactions automatically appear in the Banking area. From there, you can review, add, match, transfer, or exclude them as needed.
Regularly reviewing transactions helps keep your records accurate and makes reconciliation easier.
Review Imported Transactions
To review imported transactions:
Go to Accounting.
Select Banking.
Select the Transactions tab.
The To review section opens by default and displays imported bank transactions that require action.
Each transaction displays:
Transaction date
Payer/Payee
Account
Posting period
Description
Spent or Received amount
You can search, filter, or sort transactions as needed.
Add a New Transaction from a Bank Record
If an imported transaction does not match an existing record, you can create a new one directly from the To review tab.
Locate the transaction.
Select a Payer/Payee.
Select an Account.
Select the + (Add) icon under Actions.
The transaction moves to the Categorized tab.
Match a Transaction to an Existing Record
If a transaction corresponds to an existing bill, expense, or payment, you can match it from the To review tab.
Locate the transaction.
Select the Match icon under Actions.
In the Type field, confirm that Match is selected.
Use the filters (From / To) if needed to narrow results.
Select the corresponding bill, expense, or payment from the list.
Confirm that the Difference amount is $0.00.
Select Save.
The transaction moves to the Categorized tab.
The Difference field must be zero before saving a match.
Transfer Between Accounts
If a transaction represents a transfer between accounts, you can record it from the To review tab.
Locate the transaction.
Select the Match icon.
In the Type field, select Transfer.
In the Transfer Account field, choose the appropriate account.
Select Save.
The transaction moves to the Categorized tab.
Exclude a Transaction
If a transaction should not be recorded in CrewCost, you can exclude it from the To review tab.
Locate the transaction.
Select the X (Exclude) icon under Actions.
The transaction moves to the Excluded tab.
Excluded transactions can be reviewed later but will not impact financial reporting.
Transaction Status Tabs
The Transactions page includes three tabs:
To review: Newly imported transactions that require action.
Categorized: Transactions that have been added, matched, or transferred.
Excluded: Transactions removed from accounting impact.
Keeping transactions reviewed and categorized ensures your financial records reflect actual bank activity and supports accurate reconciliation.
See also
To continue managing your banking workflows, you can check:
Connect Bank Accounts via Plaid: Learn how to securely link your bank and begin automatically importing transactions into CrewCost.
Handle Reconciliations: Learn how to compare categorized transactions with your bank statements and complete accurate reconciliations.
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