> For the complete documentation index, see [llms.txt](https://docs.crewcost.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.crewcost.com/documentation/accounting-configuration/manage-the-chart-of-accounts.md).
# Manage the Chart of Accounts
This article helps you set up your Chart of Accounts so you can keep your company’s financial information organized and easy to understand. A well-structured Chart of Accounts makes it simple to track assets, liabilities, income, and expenses, and helps your team record transactions consistently.
### Create a New Account
To create a new account:
1. Go to **Accounting** in the left menu and select **Chart of Accounts**.
2. Click **New Account**.
3. Fill in the required fields:
* **Name:** Write a simple, clear name for the account.
* **Account Type:** Choose the main category the account belongs to:
* **Asset**
* **Liability**
* **Equity**
* **Income**
* **Expense**
* **Detail Type:** Select the more specific category inside the main account type.
* **Sub-detail Type:** Choose the option that best describes the account’s purpose. Examples include:
* **Other Receivables:** Money owed to you outside normal sales.
* **Inventory:** Items your business keeps to sell.
* **Bank:** Cash in your checking or savings accounts.
* **Prepaids:** Expenses you paid in advance.
* **Accounts Receivable:** Customer invoices that haven’t been paid yet.
* **(Optional) Classifier/Suffix:** Add a 3-character code for extra reporting detail (e.g., *001 = Chicago, 002 = SF*).
* **(Optional) Description:** Add a short note to explain the purpose of the account.
4. Click **Create Account** to finish.
### **Mark an Account as Inactive**
To mark an account as inactive:
1. Click the **three dots** next to the account you want to deactivate.
2. Select **Mark as inactive**. (Note: accounts with a balance cannot be inactivated.)
3. To reactivate it, open the **Inactive** tab and select **Mark as active**.
### **Edit an Existing Account**
To edit an existing account:
1. Click the **edit icon** next to the account.
2. Update any of the fields:
* Name
* Account Type
* Detail Type
* Sub-detail Type
* Classifier/Suffix
3. Click **Save Account** to apply your changes.
A well-organized Chart of Accounts makes daily bookkeeping easier and ensures clean, reliable financial reporting. Setting it up carefully now saves time and prevents confusion later.
### See also
Keep exploring our platform by taking the next step:
* [Customize the Chart of Accounts Structure](/documentation/accounting-configuration/customize-the-chart-of-accounts-structure.md): Guide to modifying the numbering scheme, hierarchical setup, and custom reporting expense buckets
* [Handle Reconciliations](/documentation/accounting-configuration/handle-reconciliations.md): Comprehensive guide covering the setup and processing of bank reconciliation for all supported account types, including bank accounts, credit cards, loans, and other balance-sheet accounts.
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