# Manage the Chart of Accounts

This article helps you set up your Chart of Accounts so you can keep your company’s financial information organized and easy to understand. A well-structured Chart of Accounts makes it simple to track assets, liabilities, income, and expenses, and helps your team record transactions consistently.

### Create a New Account

To create a new account:

1. Go to **Accounting** in the left menu and select **Chart of Accounts**.
2. Click **New Account**.

<figure><img src="https://3032239975-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FHuh4pxtCEbEphKDRHEbY%2Fuploads%2FaFXs7p4NgJ6Yv0LqvY5s%2Fhow%20to%20reach%20account%20acc.gif?alt=media&#x26;token=d6e375fd-299b-4556-9c3d-36a97b9c1e23" alt=""><figcaption></figcaption></figure>

3. Fill in the required fields:

* **Name:** Write a simple, clear name for the account.
* **Account Type:** Choose the main category the account belongs to:
  * **Asset**
  * **Liability**
  * **Equity**
  * **Income**
  * **Expense**
* **Detail Type:** Select the more specific category inside the main account type.
* **Sub-detail Type:** Choose the option that best describes the account’s purpose. Examples include:
  * **Other Receivables:** Money owed to you outside normal sales.
  * **Inventory:** Items your business keeps to sell.
  * **Bank:** Cash in your checking or savings accounts.
  * **Prepaids:** Expenses you paid in advance.
  * **Accounts Receivable:** Customer invoices that haven’t been paid yet.
* **(Optional) Classifier/Suffix:** Add a 3-character code for extra reporting detail (e.g., *001 = Chicago, 002 = SF*).
* **(Optional) Description:** Add a short note to explain the purpose of the account.

4. Click **Create Account** to finish.

<figure><img src="https://3032239975-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FHuh4pxtCEbEphKDRHEbY%2Fuploads%2FvtHFDsyPs11nnimzXHhi%2Ffill%20in%20details.gif?alt=media&#x26;token=f56b1f75-ae90-4c15-b3d0-9e4a662e9555" alt=""><figcaption></figcaption></figure>

### **Mark an Account as Inactive**

To mark an account as inactive:

1. Click the **three dots** next to the account you want to deactivate.
2. Select **Mark as inactive**. (Note: accounts with a balance cannot be inactivated.)
3. To reactivate it, open the **Inactive** tab and select **Mark as active**.

<figure><img src="https://3032239975-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FHuh4pxtCEbEphKDRHEbY%2Fuploads%2Fg57FdJMMCXngv8CTUktQ%2Fmark%20inactive%20crewcost.gif?alt=media&#x26;token=e002c9d1-f436-4fb7-bdfc-bcca04c7a123" alt=""><figcaption></figcaption></figure>

### **Edit an Existing Account**

To edit an existing account:

1. Click the **edit icon** next to the account.
2. Update any of the fields:
   * Name
   * Account Type
   * Detail Type
   * Sub-detail Type
   * Classifier/Suffix
3. Click **Save Account** to apply your changes.

<figure><img src="https://3032239975-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FHuh4pxtCEbEphKDRHEbY%2Fuploads%2FjA2SDHcnji21uoFuFRuR%2Fedit.gif?alt=media&#x26;token=fedda5c6-6310-4a64-93fc-a9d834c131e4" alt=""><figcaption></figcaption></figure>

A well-organized Chart of Accounts makes daily bookkeeping easier and ensures clean, reliable financial reporting. Setting it up carefully now saves time and prevents confusion later.

### See also

To understand more about accounting configuration, you can check:

* [Customize the Chart of Accounts Structure](https://docs.crewcost.com/documentation/accounting-configuration/customize-the-chart-of-accounts-structure): Guide to modifying the numbering scheme, hierarchical setup, and custom reporting expense buckets
* [Handle Reconciliations](https://docs.crewcost.com/documentation/accounting-configuration/handle-reconciliations): Comprehensive guide covering the setup and processing of bank reconciliation for all supported account types, including bank accounts, credit cards, loans, and other balance-sheet accounts.