Set Up Recurring Transactions

This page explains how to set up recurring transactions to automatically record bills or journal entries that occur on a regular schedule. Recurring transactions help reduce manual data entry, ensure consistency in your accounting records, and keep expenses and financial adjustments up to date. Common use cases include monthly utility bills, internet services, subscriptions, and recurring journal entries such as asset depreciation.

To create a recurring transaction:

1. Go to Settings.

2. Open the Recurring Transactions section.

3. Select + New Recurring Transaction.

1. Choose the transaction type:

• Expense to automatically create a recurring bill.

• Journal Entry to automate accounting entries, such as depreciation or balance adjustments.

1. Fill in the required information:

• Vendor (for expenses): The vendor associated with the recurring bill.

• Job (optional): The job the transaction should be linked to.

• Account: The account the transaction will post to.

• Amount: The value of the recurring transaction.

• Interval: How often the transaction should run (for example, monthly).

• Run Date: The day of the period when the transaction will be created.

• Start Date: When the recurring transaction begins.

• End Date (optional): When the recurring transaction should stop.

1. Review the details to confirm accuracy.

2. Select Save to activate the recurring transaction.

Once saved, the system will automatically create the expense or journal entry on the defined schedule, without any additional action required.

Editing or stopping a recurring transaction

To edit a recurring transaction:

1. Go to Settings > Recurring Transactions.

2. Select the recurring transaction you want to update.

3. Edit the details as needed, such as amount, dates, or interval.

4. Select Save to save your changes, or disable the transaction to stop future entries.

See Also

Using recurring transactions ensures predictable costs and accounting adjustments are recorded consistently, helping keep your financial records accurate over time.

• Create a Journal Entry: Learn how to record financial movements manually in your ledger.

• Set Up Recurring Transactions: Learn how to automate repeated transactions to save time and ensure consistency.