Types of Reports

This page gives an overview of the standard financial and operational reports available in CrewCost. Understanding each report type helps you analyze performance, monitor cash flow, and make informed business decisions.

If you want to create a new report using any of these report types, follow the steps here.

If you need to edit or delete an existing report, refer to the instructions on the Edit a Report page.

Accounts Payable Aging (AP Aging)

Shows all unpaid vendor bills, grouped by the length of time they have been outstanding. Use it for: Monitoring upcoming obligations, planning cash flow, and staying on top of overdue payments.

Accounts Receivable Aging (AR Aging)

Displays outstanding customer invoices, organized by how long they have been due. Use it for: Identifying late payments, improving collection efforts, and managing incoming cash flow.

Balance Sheet

Provides a snapshot of your company’s financial position at a specific point in time, including assets, liabilities, and equity. Use it for: Understanding overall financial health and assessing liquidity and sustainability.

Balance Sheet Comparison

Compares balance sheet values from two different periods. Use it for: Tracking financial growth, analyzing changes in assets and liabilities, and identifying trends.

General Ledger

Shows a detailed record of all accounts and their transactions for a selected period. Use it for: Auditing, reconciliation, and verifying the accuracy of accounting entries.

Income Statement

Summarizes revenues, expenses, and profit or loss for a specific period. Use it for: Assessing whether the business is profitable and evaluating cost structure and performance.

Income Statement by Month

Breaks down income and expenses month by month within a selected period. Use it for: Identifying seasonal patterns, tracking monthly performance trends, and monitoring budget alignment.

Income Statement Comparison

Compares income statements across two different periods. Use it for: Evaluating growth, analyzing revenue and cost impacts over time, and identifying performance shifts.

Journal Entry Report

Lists all manual journal entries created within a given period. Use it for: Reviewing adjustments, validating accounting corrections, and ensuring accuracy in financial reporting.

Sales Tax Liability Report

Summarizes sales tax collected and the amount owed to tax authorities. Use it for: Staying compliant with tax regulations and preparing tax filings.

Transaction Report

Displays all financial transactions recorded during a selected period. Use it for: Audits, reconciliations, and obtaining a full picture of cash movement.

Trial Balance

Shows all account balances (debits and credits) at a specific point in time. Use it for: Ensuring the ledger is balanced, preparing financial statements, and detecting posting errors.

Work In Progress (WIP) Report

Tracks financial progress for ongoing projects, showing cost accumulation, billable amounts, and estimated profitability. Use it for: Monitoring project health, preventing budget overruns, and forecasting earnings.

Why These Reports Are Important

These reports play a critical role in your financial visibility and operational control:

• Monitor financial health: Reports allow you to evaluate profitability, expenses, and overall performance with accuracy.

• Improve cash flow management: AR and AP reports help you identify outstanding payments and upcoming obligations.

• Support strategic decisions: With updated financial and operational data, you can make informed decisions that impact growth and stability.

• Ensure compliance: Reports like the Sales Tax Liability Report help maintain accurate tax records.

• Track project performance: WIP reports show how projects are financially progressing before they are finished.

Accurate reporting empowers your team to plan, optimize processes, and maintain long-term financial stability.

See also

To explore more topics on CrewCost, you can check:

• Setting Up Recurring Transactions: Learn how to create and manage recurring transactions to automate repeated financial entries, save time, and ensure consistency in your accounting records.

• Bulk Data Import: Learn how to upload large volumes of financial or operational data at once, streamlining onboarding, reducing manual entry, and keeping your system accurate and up to date.