# Add a Purchase Order

Creating a purchase order allows you to request materials, equipment, or services from a vendor while tracking committed costs for a job. This helps your team maintain accurate budgets, improve financial visibility, and streamline procurement across projects.

To add a purchase order:

1. Select **+ New** in the upper-right menu.
2. Select **Purchase Order**.
3. Fill in the purchase order details:
   * **Vendor**
   * **Job**
   * **Transaction Date**
   * **Status** (Accepted, Closed)
   * **No.**
   * **Shipping Address**
4. Under **Items**, add new items as needed. For each item, include:
   * **Cost Code**
   * **Account**
   * **Qty**
   * **Unit of Measure**
   * **Unit Cost**
   * **Total Cost**
   * **Remaining Budget**
   * **Delivery Date**
5. (Optional) In **Additional Details**, select **Add Notes** to include any extra information relevant to the purchase order.
6. Select **Save** to complete the process.

<figure><img src="https://3032239975-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FHuh4pxtCEbEphKDRHEbY%2Fuploads%2FLICO26xJcyj1Ew9MNLhD%2Fpurchase%20order.gif?alt=media&#x26;token=82e51010-93e6-4804-ab3e-d143462dc69e" alt=""><figcaption></figcaption></figure>

With your purchase order submitted and tracked, you can confidently manage committed costs, support timely procurement, and keep your project budgets on course.

### See also

To understand more about daily workflows, you can check:<br>

* [Add a Subcontract](https://docs.crewcost.com/documentation/daily-workflows/accounts-payable/add-a-subcontract): Explains how to create and manage subcontract records, including entering vendor details, assigning cost codes, and linking the subcontract to the appropriate project.
* [Add a Vendor Credit](https://docs.crewcost.com/documentation/daily-workflows/accounts-payable/add-a-vendor-credit):  Covers how to record a vendor credit in the system, including selecting the vendor, applying the credit to existing bills, and ensuring your project and accounting balances stay accurate.