Manage Checks
The Checks section allows you to review and process paper checks created from vendor payments. From this page, you can print checks, assign check numbers, archive printed checks, and adjust the print layout when needed.
Checks appear in this section only when a payment is issued using the Paper Check method in Accounts Payable.
View Checks
Use the Checks page to monitor checks that are ready to print or already completed.
To access this section:
Go to Accounts Payable > Checks.
Open the To Print tab to view checks available for printing.
Select Archived to view previously printed checks.
Print Checks
You can print checks individually or print multiple checks at the same time. Both options follow a similar workflow and require a check number from your physical check stock.
Print a Single Check
Use this option when printing one check at a time.
In the To Print tab, locate the check.
Select the Print icon under Actions.
Enter the check number from your physical check stock.
Select Print. The check preview window opens.
Review the check details.
Select Print to send the check to your printer, or select Download to download a copy.
After printing, select Mark as Printed.
The check moves to the Archived tab.
Print Multiple Checks
Use batch printing when processing several checks at once.
In the To Print tab, select the checkbox next to each check.
Select Print at the top of the list.
In Starting check, enter the first check number from your physical check stock.
Select Print. The system assigns check numbers sequentially to each selected check.
The check preview window opens.
Review the check details.
Select Print to send the checks to your printer, or select Download to download a copies.
After printing, select Mark as Printed.
The system moves the checks to the Archived tab.
After printing, review the check preview and select Mark as Printed to move the check to the Archived tab.
Check numbers must follow the sequence on the physical check stock. Duplicate check numbers are not allowed.
Adjust Check Layout
If a printed check appears misaligned, you can update the layout settings before printing additional checks.
In the Checks section, select the Edit Check Layout icon in the toolbar.
Adjust the positioning as needed.
Select Save to apply changes.
Repeat adjustments until the printed information aligns correctly with the check stock.
Order Check Stock and Print a Sample
At the top of the Checks page, select Learn how to order checks and print a sample check first.
This informational window provides:
A link to order top voucher checks from checksforless.com.
A note that QuickBooks® compatible voucher checks can also be used.
Guidance on adjusting the check layout if the printed check appears misaligned.
The option to select Print a Sample Check to print a test check before using live check stock.
See also
To learn more about accounts payable payment workflows, you can check:
Add a Payment: Learn how to record individual vendor payments.
Add Batch Payments: Learn how to process multiple vendor payments at once.
Add a Bill: Learn how to create bills that can be paid by check.
Manage Expenses & Bills Overview: Get a high-level view of expenses and bill management.
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