Add Batch Payments

Batch payments allow you to process multiple vendor payments at once. This helps streamline the payment process, reduce manual work, and ensure accounts payable payments are completed efficiently.

Batch payments are typically used when paying several approved bills in a single workflow.

To create a batch payment:

1. Select + New from the top navigation.

2. Choose Batch Payments.

3. In Type, choose how you want to view and select what you owe:

   • By Due Date: Select this option and use the calendar to choose a due date. Bills due on or before the selected date are displayed.

   • By Job: Select this option and use the dropdown list to choose a specific job. Bills associated with the selected job are displayed.

4. Select Next to continue to Bills.

5. In Bills, review the list of available bills and select the checkboxes next to the bills you want to include in the batch.

6. Select Next to continue.

7. In Vendor Credit, apply any available vendor credits if applicable.

8. Select Next to continue.

9. In Details, review the payment information, select the From Account, and complete any remaining required fields.

10. Select Save to finalize the batch payment.

    

Once completed, the batch processes the selected payments and updates their status accordingly.

See Also

To understand more about payment workflows in accounts payable, you can check:

• Add a Payment: Learn how to record individual vendor payments.

• Add a Bill: Learn how to create bills that can be included in batch payments.

• Set Up Bill Approval Workflows: Learn how bills move through approval before payment.

• Manage Expenses & Bills Overview: Get a high-level view of expenses and bill management.